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Administration & Events Assistant - Internship

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Job title:                               Administration and events assistant (internship)
Type of appointment:          4-6 months, full-time
Programme:                      Migration & Development Civil Society Programme
Reports to:                          Programme Manager
Location:                             Brussels, Belgium
Starting date:                      From July 2015 / a.s.a.p.
Application deadline:         9 July 2015
Migration & Development Civil Society Programme (MADE)
The Migration and Development Civil Society Programme (MADE) aims to build civil society’s global network, voice and impact for migrants, migrant rights, diaspora and development. In direct assistance to the Programme Manager, the administration and events assistant will help with the administration and operations for the Global Forum on Migration and Development (GFMD) Civil Society Days 2015, taking place from 12 – 14 October in Turkey. The position is full-time and for 4 – 6 months, starting as soon as possible. The intern will receive an intern allowance in accordance with Belgian law.
Responsibilities and tasks:
Working closely with the Programme Manager, the administration and events assistant will assist with:
  • the selection, registration, financial support and reimbursement for civil society representatives participating in the GFMD Civil Society Days 2015
  • monitoring the GFMD e-mail accounts, responding to queries by civil society applicants, participants and others and wider communication with civil society on operational and logistical matters
  • maintaining and updating a contact database for the GFMD and the MADE network
  • assisting in the programme and logistical preparations of the GFMD civil society days, including speakers invitations, coordinating side-events, exhibition space and more
  • assist in the communication and outreach
  • preparing meeting reports, including of the International Steering Committee
  • performing any other duties to contribute to the MADE Programme, and help organize the GFMD CSD 2015 successfully
Qualifications
  • a great planner and organizer
  • experience with the GFMD, migration-related NGO, labour or other civil society organizations and networks a major plus
  • (in final stages of) degree in migration studies, law, international relations, public policy, administration, event management or a related field 
  • ability to work collaboratively with civil society partners
  • excellent written and spoken English. Fluency in French and/or Spanish are a major plus.
  • strong computer skills
  • ability to work on a team in an international environment, independently and under pressure
How to apply
If you are interested to apply for the position administrative and events assistant, please send us aCurriculum Vitae (no more than 3 pages), and a motivation letter explaining who you are and why you would like to work with us. Applications are to be sent to Leila Marzo atrecruitment@madenetwork.org.
Kindly include “Administration and events assistant” in the email subject line.
The closing date for receipt of applications is 9 July. Applications will be evaluated upon receipt and interviews with short-listed candidates may be conducted prior to the closing date. Shortlisted candidates will be asked to submit two professional references. All applicants will be notified by e-mail on the outcome of their application by August 2015.
ICMC is committed to equal opportunities for applicants and employees, and strives for a diverse and balanced workforce. All applications will be treated with strict confidentiality.

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