Finance/Payroll Assistant

The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/14/GSC/FT167 Title: Finance/Payroll Assistant (several positions) Grade: G5 Contract type: Fixed-Term Appointment Duration of contract:  2 years (initially)	Date: 3 April 2014 Application Deadline: 24 April 2014 (18 day(s) until closing deadline) Currently accepting applications Duty Station:  Kuala Lumpur, Malaysia   Organization unit: HQ/GSC Global Service Centre (HQ/GSC) / HQ/GFI Global Finance (HQ/GFI) GFI/ACP - Accounts Payable
OBJECTIVES OF THE PROGRAMME : The WHO Global Service Centre (GSC), Malaysia, provides specialized services to all staff and all WHO offices worldwide in respect of human resources, procurement, finance and support of corporate IT applications and infrastructure. The aim of the GSC is to provide the swift and reliable delivery of a comprehensive array of products and services covering all these fields. The Global Finance team (GFI) within the GSC provides processing and accounting services for payroll, pension, accounts payable, travel and expenses and awards transactions as set out in the Service Catalogue.
Description of duties: Description of duties: This is one of several identical job descriptions at the GSC. Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, staff may be rotated and assigned to perform other duties within GFI as determined by the Coordinator, GFI which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required. General duties and responsibilities (for all teams): - Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue. This is achieved through processing requests received in ERP workflow; requests assigned through other Corporate systems; or assigned directly by Supervisors, in accordance with established procedures, to correctly administer and implement the assigned tasks to ensure quality and accuracy are met. - Follow up closely on the pending tasks to resolve within response times set out in the Service Catalogue. - Seek advice or guidance from team members or Supervisors as and when necessary. - Take initiative to communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary. Respond to enquiries and provides support, advice and guidance to clients in Headquarters, Regional Offices, Country offices. Assist with identification of system issues or enhancements, and in testing fixes and solutions. - Reconcile General Ledger accounts; and prepare journal vouchers and accounting entries as required. The three teams in GFI have team-specific duties over and above those described above. Payroll and Pension team duties: - Maintenance of staff members' financial records. - Process monthly, daily and ad hoc payroll runs. - Process separations. - Respond to payslip queries from staff. - Perform ad hoc assignments, special projects, and all other related duties when required. Accounts Payable team duties: - Creation and maintenance of supplier financial records. - Process supplier invoices. - Process and execute payments. - Reconcile bank accounts. - Process statutory travel requests. - Perform ad hoc assignments, special projects, and all other related duties when required. Awards team duties: - Process award distributions and workplan funding. - Maintain Customers (Donors). - Follow up on Receivables with HQ and ROs. - Perform ad hoc assignments, special projects, and all other related duties when required.
REQUIRED QUALIFICATIONS
Education: Essential Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping. Desirable Training in financial accounting, managing financial transaction processing, and/or income management, in an international environment, and using integrated financial management and reporting systems.
Skills:  Essential: - Work requires keeping up-to-date with new/changing procedures and regulations through the study of software tools and automated GSM-Oracle systems, Information circulars, WHO Manual updates, Standard Operating Procedures. - Demonstrated skill and proficiency in the use of computers and information technology. - Expertise in the use of MS Office and Web-based software. WHO Core Competencies: 1. Moving forward in a changing environment 2. Producing results 3. Communicating in a credible and effective way 4. Fostering integration and teamwork
Experience: Essential: - At least 5 years of relevant experience in administration of which at least 2 years working in the field of accounting or finance with completion of secondary school or; - 4 years with a relevant first level University Degree or; - 3 years with a relevant Advanced University Degree. Desirable: Experience in the use of an ERP system such as Oracle.
Languages: Expert knowledge of English both written and spoken.
Additional Information: - This vacancy is open to candidates in the local commuting area. - Only candidates under serious consideration will be contacted. - Other similar positions at the same level may be filled from this Vacancy Notice. - A written test may be used for screening purposes. - The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-Term and Temporary appointments), 2. External candidates.
Annual salary: (Net of tax) MYR 45,838 at single rate
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.