LOGISTIC AND PROCUREMENT ASSISTANT

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization that works in more than 35 countries around the world. DRC has recently established a presence in Greece where aims at delivering immediate assistance and protection-guided emergency response to refugees and migrants in the Greek island of Lesvos based on international humanitarian standards and in line with the Greek government strategy.

BACKGROUND

The number of persons transiting the Greek Island of Lesvos, in search of safety elsewhere in Europe, has significantly increased since June 2015. As numbers increased to several thousand new arrivals per day, reception facilities and the capacity of primary duty-bearers as well as the humanitarian community in Greece was overstretched. As a consequence, persons awaiting registration before continuing their journey onwards have been exposed to conditions that can be below standard and conducive to an unsecure protection environment, especially for the most vulnerable cases.

With the overall objective of urgently improving the quality of the protection environment and conditions for those persons likely in need of international protection, this project seeks to support primary duty-bearers (Ministry of Migration Policy as the primary actor) to the furthest extent possible through the implementation of small scale construction to improve infrastructure, systematic information dissemination on available services and the registration process to persons of concern in a language they understand, development of site profiles and continuous monitoring of service provision, management of available accommodation facilities to ensure adequate shelter and priority to the most vulnerable, and conducting protection monitoring and support for the development and implementation of an adequate referral system for vulnerable cases.

PURPOSE

The Logistic and Procurement’s, main responsibility is to support in managing and delivering and effective logistic and procurement services across all projects and filed sites per DRC/donor regulations and procedures.

KEY RESPONSIBILITIES

• Organize the daily/weekly/monthly logistics and procurement plan, in coordination with the program staff.
• Ensure that all procurements are managed, tracked and recorded.
• Enforce proper use of procurement ceilings and approval procedures.
• Follow up with vendors to ensure timely supply and delivery of goods, services and works.
• Ensure the correct documentation of the asset movements on field site is updated in the asset list.
• Prepare of monthly/quarterly reports by: updating inventory lists, stock report, and procurement. tracking sheet and cargo movement and update the project on procurement status report.
• Assist logistics manager in training staff on proper warehousing systems and means of storing and tracking goods and assets.
• Assist in acquisition and maintenance of transport services as per DRC policy and ensure that all hired fleet meet required safety standards before used by staff.
• Oversee the IT function in the office, providing support and direction to the IT assistant
• Ensure all logistical office and guesthouse needs are covered.
• Other duties as may assigned by the Logistics Manager

REPORTING ARRANGEMENTS

The position is supervised by: Logistic and Procurement Manager

PERSONAL SPECIFICATIONS

• Relevant university degree
• Good computer skills (PowerPoint, Word, Excel…)
• Well-developed organizational and planning skills
• Able to communicate both verbally and in written in English and Greek
• Minimum 2 years of relevant work experience
• Experience working in Lesvos is a plus
• NGO experience preferred
• Punctuality and respect for rules and procedures
• Can work independently, i.e. with minimal supervision and able to work well under pressure
• Driving licence holder
• Must be able to maintain highest level of confidentiality regarding work-related information and data

TERMS AND CONDITIONS

This position is requested for a period of three months with potential to extend based on performance, DRC requirements and availability of funds.

We offer a fair compensation package depending on your qualification and experiences. DRC provides training opportunities to develop and strengthen the quality of its services as well as its staff members’ professional and personal development.

The position will be based in Moria/Mytilene, Lesvos (Greece)

HOW TO APPLY:

APPLICATION PROCESS

Interested? Then apply for this position by clicking here.

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

Applications close on 11 February.

Due to the urgency of the position DRC reserves the right to recruit a candidate who matches the required profile before the above deadline.

About DRC
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than twenty five countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
The protection and assistance to conflict affected population is provided within a long-term, regional and rights-based approach in order to constitute a coherent and effective response to the challenges posed by today’s conflicts. Assistance consists of relief and other humanitarian aid, rehabilitation, support to return and repatriation as well as promotion of long-term solutions to displacement and its causes. In addition, support and capacity building of local and national authorities and NGOs form an integral part of DRC’s work.