Project Officer - Course and Conference Office
(part-time)
EMBL - European Molecular Biology Laboratory
Heidelberg, Germany
Staff Category: Supernumerary
Contract Duration: Part Time 20 hours per week, 15 months from October 2015–December 2016
Grading: 4
Closing Date: 23 August 2015
Reference Number: HD_00710
Contract Duration: Part Time 20 hours per week, 15 months from October 2015–December 2016
Grading: 4
Closing Date: 23 August 2015
Reference Number: HD_00710
Job Description
The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world. The Headquarters Laboratory is located in Heidelberg (Germany), with additional sites in Grenoble (France), Hamburg (Germany), Hinxton (UK) and Monterotondo (Italy).
We are looking for a Project Officer who will support the Head of the Course and Conference office in the financial administration of courses and conferences taking place in the EMBL Advanced Training Centre, Heidelberg. The tasks of this new position created for the period of 15 months will include budget preparation, monitoring and controlling revenue and expenditure against the course and conference budgets and timely preparation of financial reports in liaison with the responsible conference officer/scientific coordinator. Day to day tasks will include regular quality reviews to ensure completeness, accuracy and conformance of the revenue and expenditure and grant guidelines. The successful candidate will work with the EMBL budget office to develop a new and efficient financial forecast, review and reporting structure, which will include using a SAP-based financial and management accounting system.
We are looking for a Project Officer who will support the Head of the Course and Conference office in the financial administration of courses and conferences taking place in the EMBL Advanced Training Centre, Heidelberg. The tasks of this new position created for the period of 15 months will include budget preparation, monitoring and controlling revenue and expenditure against the course and conference budgets and timely preparation of financial reports in liaison with the responsible conference officer/scientific coordinator. Day to day tasks will include regular quality reviews to ensure completeness, accuracy and conformance of the revenue and expenditure and grant guidelines. The successful candidate will work with the EMBL budget office to develop a new and efficient financial forecast, review and reporting structure, which will include using a SAP-based financial and management accounting system.
Qualifications and Experience
The ideal candidate should have 2 years experience in project and financial administration as well as sound knowledge of budgetary control. Knowledge of event management as well as experience of working on the administration of academic research grants or in an international organisation will be considered an advantage. The post holder should be a team player but also able to work independently. She/he should be fluent in English as well as proficient in German. We are looking for a candidate with good communication and interpersonal skills as well as solid knowledge of the usual Microsoft Office software packages, especially Excel. Proficiency in accounting software (SAP is preferred) would be an advantage.
Application Instructions
Please apply online through www.embl.org/jobs.
Additional Information
EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.
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