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Field Coordinator

Period: 6 months
Starting date: 15th September 2015
Russian/Ukrainian speakers

Doctors of the World/Médecins du Monde are implementing activities in Luhansk Oblast in order to:

  • Restore access to primary healthcare services for displaced and host populations.
  • Improve specialized care for survivors of sexual and gender based violence for displaced and host populations
  • Improving access to mental health and psychosocial support for displaced and host populations
Reporting to: General Coordinator
The Field Coordinator will supervise the overall project team and ensure close collaboration between the logistic, medical and administrative departments and foster good team spirit. They will ensure smooth implementation of the project according to the project proposal including budget monitoring of activities in coordination with others NGOs and government bodies. As well as ensuring team security and safety and compliance with security regulations.

Specific duties

Base Management
  • Ensure adequate information flow within the different teams
  • Oversee and coordinate the general functioning of the base, and all departments / service
  • Create/maintain a “team spirit” within the different departments and amongst the staff
Program implementation and management
  • Ensure the implementation of the program and its follow-up in its different aspects: logistical, administrative and medical.
  • Continuously assess the needs & adjust the programmes to the needs in collaboration with the General and Medical Coordinators.
  • Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, medical and financial staff.
Logistics/Finance/Administration
  • Ensure familiarity with donor compliance issues, ensuring all projects are compliant with these and MdM procedures
  • Ensure appropriate administrative, financial and logistical MdM systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently
  • Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
  • Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals
  • Monitor expenditure and budget compliance on a regular basis, report any concerns to the Administrative Coordinator and develop plans to mitigate any under or over expenditure at project level.
Human Resource Management
  • To be responsible for the well-being of all team members; conduct regular team building activities.
  • Where relevant, contribute to recruitment and selection of national staff
  • Responsible for national staff selection, recruitment, and disciplinary and grievance procedures
  • Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur
  • Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes
  • Carry out appraisals as per MdM standard requirements and procedures
  • Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed
  • Responsible for capacity building and training of national personnel
Representation
  • Carry out representation with other NGOs, UN agencies, local and national government bodies, donors and other relevant parties
  • Participate on a regular basis to all relevant meetings and be collaborative and build a strong relationship with all partners working in the area.
  • When relevant and with the General Coordinator approval, represent MdM to donors, authorities, NGOs and other parties as necessary.
Safety and Security Management
  • Ensure team security and safety in a highly changeable and volatile security environment in collaboration with the coordination team.
  • Proactively monitor the political, military and security situation in the project areas and update the Logistic Coordinator / General Coordinator accordingly.
  • Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed with the Logistic Coordinator / General Coordinator accordingly.
  • Ensure timely and accurate security / incident reports are sent to the Logistic Coordinator / General Coordinator.
Reporting
  • To elaborate coordination report with the coordination team
  • To ensure regular contacts with General Coordinator
  • To participate to proposals & reports to donors

Essential Requirements

  • Experience with an international NGO working in emergency contexts, managing programmes, preferably within the health sector.
  • Previous experience of project planning and budget holding; proposal and report writing.
  • Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.)
  • Strong leadership skills and a supportive management style (experience managing national and expatriate staff)
  • Experience of security management at the field site level
  • Confident and proficient in the use of MS Office
  • Fluent in English and knowledge of Russian/Ukrainian

Skills and Personal Qualities

  • Ability to work under a minimum of supervision
  • Willing to live and work in challenging conditions
  • Reactivity, anticipation, adaptability, capacity to take initiatives
  • Strong problem solving and organisational skills in day to day and crisis situations
  • Ability to classify and to manage priorities
  • Listening and diplomacy skills
  • Team spirit
  • Capacity to work and to live in tense conditions (proximity to an armed conflict, unstable situation for NGOs )
  • You are committed to MdM's values as an organisation and motivated by its non-statutory, NFP model.

HOW TO APPLY:
Please send your CV and cover letter detailing how you meet the requirements of the position and relevant experience by email to recruitment@doctorsoftheworld.org.uk