Chief Acquisition Planning Officer, P5 (SENIOR LOGISTICS OFFICER)
Special Notice
The United Nation Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.
The purpose of this job opening is to generate a list of qualified candidates for inclusion in the Chief Acquisition Planning Officer roster.
The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.
The purpose of this job opening is to generate a list of qualified candidates for inclusion in the Chief Acquisition Planning Officer roster.
The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.
Org. Setting and Reporting
These positions are located in Peacekeeping Missions and Special Political Missions. Applicants will be expected to serve in hardship duty stations with difficult working and living conditions. An updated list of missions and additional information on working in the field can be found at http://www.un.org/en/peacekeeping/about/dfs/ The Chief Acquisition Planning Officer will report to the Chief of Supply Chain Management.
Responsibilities
Within delegated authority, the Chief Acquisition Planning Officer will be responsible for the following duties (These duties are generic and may not be carried out by all Chief Acquisition Planning Officers.):
• Manages the acquisition section, administers, monitors and tracks all aspects of the Mission’s supply chain to ensure that a continuous supply of goods and services are available to meet operational requirements, and monitors overall logistic supply chain plans including logistics forecasting, supply schedules, priorities, an assessment and resolution of urgent supply chain requirements;
• Coordinates with Mission Support Services and Procurement Section to prepare a detailed Acquisition Plan based on the budget and provide quarterly update reports for submissions to DFS;
• Monitors the Acquisition Plan and ensures that specifications / SOWs are made available and procurement action is timely initiated by raising relevant requisitions (shopping carts) for goods, services and freight;
• Monitor and track budget allocation and recommends readjustments in consultation with the MSD senior management and Chief Budget Officer (CBO);
• Ensures effective coordination on the provision of supply chain support to all mission components (military, police and substantive sections) with overall planning, guidance and the delivery of services to ensure effective integrated with all stakeholders;
• Coordinates with all major stakeholders and clients, such as MSD senior management, self-accounting units, MSC, Force, UNPOL, substantive sections, etc., on all matters concerning the supply chain priorities, requisitioning, stock levels, prepositioning and distribution of goods and services;
• Makes recommendations to improve the efficiency and ensuring optimal use of supply chain, resources and cost-effective logistics support to all mission component;
• Coordinates with MSC in implementing the policy direction given by the DMS and translate it into supply chain support plans and activities in order to meet the requirements of the mission;
• Provides integrated, timely and accurate reports for all stakeholders on the state of the supply chain;
• Prepares reports which will allow for timely decision-making to minimize supply chain gaps and ensures effective reordering and rationalization of stock held and their levels;
• Develops and implement an overall supply chain process including forecasting, replenishment schedules, priorities and other requirements in consultation with all mission components;
• Act as Certifying Officer, as/when required, and may be required to chair or be a member of administrative and financial bodies;
• Manages and coordinates all multifunctional support supply chain issues between the UN Headquarters, mission components and other UN and non-UN entities to ensure efficiency and cost effectiveness of the support operations;
• Acts as the principal liaison between the mission and Headquarters staff for supply chain matters and co-ordinates day to day support of supply chain operations;
• Ensures that supply chain activities take account of gender-specific needs;
• Manages and supervises an integrated civilian-military mission support organization;
• Participates in the selection of senior military or police staff officers to the DMS;
• Will deputise for the Chief Supply Chain Management Service in the latter’s absence;
• Performs other related duties as required.
• Manages the acquisition section, administers, monitors and tracks all aspects of the Mission’s supply chain to ensure that a continuous supply of goods and services are available to meet operational requirements, and monitors overall logistic supply chain plans including logistics forecasting, supply schedules, priorities, an assessment and resolution of urgent supply chain requirements;
• Coordinates with Mission Support Services and Procurement Section to prepare a detailed Acquisition Plan based on the budget and provide quarterly update reports for submissions to DFS;
• Monitors the Acquisition Plan and ensures that specifications / SOWs are made available and procurement action is timely initiated by raising relevant requisitions (shopping carts) for goods, services and freight;
• Monitor and track budget allocation and recommends readjustments in consultation with the MSD senior management and Chief Budget Officer (CBO);
• Ensures effective coordination on the provision of supply chain support to all mission components (military, police and substantive sections) with overall planning, guidance and the delivery of services to ensure effective integrated with all stakeholders;
• Coordinates with all major stakeholders and clients, such as MSD senior management, self-accounting units, MSC, Force, UNPOL, substantive sections, etc., on all matters concerning the supply chain priorities, requisitioning, stock levels, prepositioning and distribution of goods and services;
• Makes recommendations to improve the efficiency and ensuring optimal use of supply chain, resources and cost-effective logistics support to all mission component;
• Coordinates with MSC in implementing the policy direction given by the DMS and translate it into supply chain support plans and activities in order to meet the requirements of the mission;
• Provides integrated, timely and accurate reports for all stakeholders on the state of the supply chain;
• Prepares reports which will allow for timely decision-making to minimize supply chain gaps and ensures effective reordering and rationalization of stock held and their levels;
• Develops and implement an overall supply chain process including forecasting, replenishment schedules, priorities and other requirements in consultation with all mission components;
• Act as Certifying Officer, as/when required, and may be required to chair or be a member of administrative and financial bodies;
• Manages and coordinates all multifunctional support supply chain issues between the UN Headquarters, mission components and other UN and non-UN entities to ensure efficiency and cost effectiveness of the support operations;
• Acts as the principal liaison between the mission and Headquarters staff for supply chain matters and co-ordinates day to day support of supply chain operations;
• Ensures that supply chain activities take account of gender-specific needs;
• Manages and supervises an integrated civilian-military mission support organization;
• Participates in the selection of senior military or police staff officers to the DMS;
• Will deputise for the Chief Supply Chain Management Service in the latter’s absence;
• Performs other related duties as required.
Competencies
Professionalism: Ability to provide seasoned effective specialized advice in a broad range of human resources, financial, supply chain, logistical, and administrative areas to Head of Office/Mission, and to Headquarters and senior mission staff; ability to ensure adequate preparation of reports or rational with respect to key logistic and administrative decisions; strong negotiation and conflict-resolution skills. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Ability to establish and maintain effective working relations with people of different national, linguistic and cultural backgrounds with sensitivity and respect for diversity. Willingness to solicit inputs and learn from others, to place team agenda before personal agenda. Willingness to share credit for team accomplishments and joint responsibility for team shortcomings.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Teamwork: Ability to establish and maintain effective working relations with people of different national, linguistic and cultural backgrounds with sensitivity and respect for diversity. Willingness to solicit inputs and learn from others, to place team agenda before personal agenda. Willingness to share credit for team accomplishments and joint responsibility for team shortcomings.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
An advanced university degree (Master's degree or equivalent) in supply chain, business administration, public administration, engineering, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of ten (10) years of progressively responsible professional experience in planning, coordinating and/or managing multi-functional supply chain and logistics support operations in military, commercial or international organizations is required. Experience in managing supply chain in an international environment, in particular in United Nations peacekeeping operations, is desirable. Experience in start-up peacekeeping operations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second United Nations official language is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
HOW TO APPLY:
Interested and qualified candidates are invited to apply via the following link:https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.U...
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