Administrative Trainee

EACB - European Association of Co-operative Banks

Brussels, Belgium

The European Association of Co-operative Banks (EACB) has been the voice of co-operative banks in Europe since 1970. It represents, promotes and defends the common interests of its 31 member institutions and of co-operative banks in general. Co-operative banks form decentralized networks which are subject to banking as well as co-operative legislation. With 4,200 locally operating banks and 68,000 outlets, co-operative banks play a major role in the financial and economic system. They serve almost 205 million customers, mainly consumers, SMEs and communities.

The EACB Secretariat is looking for an administrative trainee for a period of 6 to 9 months starting on 1st September 2015.

JOB DESCRIPTION

We offer a 6 to 9 months in-service training ('stage’') for a young professional who has recently obtained a higher education or vocational training diploma in European office administration and who wishes to gain work experience at the EACB secretariat.

As an administrative trainee your job would be equivalent to that given to a European administrative assistant at the beginning of his/her career.

You will have the following duties and tasks

Support the Heads of Legal and Retail Banking Department:

• Manage and keep overview of agendas, meetings and travel;
• Prepare telephone calls;
• Prepare meeting files.

Support the teams and their members:

• Answer and handle incoming phone calls;
• Make appointments;
• Technical support such as:
• Drafting of simple letters and mails;
• Formatting of position papers and other documents;
• Creation of powerpoints;
• Uploading of documents to the EACB website;
• Organise and oversee external mailings especially when to large mailing lists;
• Working group support such as:
• Preparation of meeting documents (format only);
• Preparation of off-site meetings (hotel, dinner);
• Preparation Brussels meetings (meeting room, coffee/tea);
• Organise travel arrangements and handle expense reports;
• General office support:
• Welcoming visitors;
• Arranging for necessary office maintenance.

PROFILE

• Distinct interest in administrative tasks;
• Higher education in office administration or vocational training as management/office assistant on a European scale (e.g. “Europasekretär(in)”);
• Fluent written and spoken English and French. Knowledge of other official languages of the European Union, in particular German, are recommended;
• Good communication skills;
• Capacity to work independently;
• Be a good team-player with strong inter-personal skills and ability to work efficiently;
• Be flexible and be a quick learner.

BENEFITS

The EACB offers a dynamic work environment in a young and international team of policy experts. As part of a major European Credit Sector Association, you will have the opportunity to gain a first work experience in an EU lobbying environment. You will have contacts with European member organisations and be integrated in the daily work of an international non-profit association in the banking sector.

We offer a monthly trainee compensation package including lunch vouchers, transport allowance and mobile phone expenses.

APPLICATION PROCESS

Please address your CV and cover letter by 12th July 2015 to:

Ms. Bea Rofagha
Office Manager
European Association of Co-operative Banks
Rue de l’Industrie 26-38
1040 Brussels
Email: secretariat@eacb.coop