Finance Assistant

Position and Grade:	Finance Assistant (G-4)
Organizational Unit:	General Accounts Payable Section Division of Budget and Finance Department of Management
Duty Station:	Vienna, Austria
Issue Date:	29 August 2014
Application Deadline:	25 September 2014
Type of Appointment:	Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year
CCOG codes:	2.A.09.C

Organizational Setting

The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States. The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate. The General Accounts Payable Section is responsible for processing all payments related to the procurement of goods and services and other miscellaneous expenditures needed for the implementation of the IAEA's programmatic activities. It also assists in resolving payment related issues and in recording the disbursements made by IAEA offices and by UNDP on behalf of the IAEA.

Main Purpose

The main purpose of the post is to ensure the effective and timely functioning of the accounts payable function relating mainly to the IAEA's procurement of goods and services from regular budget and extra-budgetary funds.

Working Relationships

The Finance Assistant works independently by setting daily priorities and within the framework of the established rules and procedures, and guidelines received from the supervisor. She/he draws the attention of the supervisor to any problems that cannot be resolved immediately. The Finance Assistant works collaboratively with staff at all levels in the Division of Budget and Finance, Office of Procurement Services and in other business areas dealing with goods/services receipting as well as suppliers by obtaining/providing information to clarify and resolve open items or issues.

Functions / Key Results Expected

Review and examine incoming invoices relating to the procurement of goods and services and match invoices against purchase orders, contracts or agreements. Process standard invoices in an efficient and timely manner to ensure prompt payment in accordance with contract terms. Perform daily monitoring of accounts payable transactions, bringing exceptions to the attention of supervisor. Respond promptly to enquiries from suppliers and staff on pending transactions. Assist with the periodic and year-end accounts payable closure process by gathering and verifying financial data.

Knowledge, Skills and Abilities

Knowledge of financial regulations, rules, procedures and accounting policies amd practices in an international organization. Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems. Interpersonal skills: Ability to work in a multicultural team with sensitivity and respect for diversity. Ability to act with tact, diplomacy and discretion when dealing with internal and external counterparts. Organizing skills: Ability to set priorities, plan and organise own work taking into account changing demands and to handle a large volume of work in an efficient, accurate and timely manner. Communication skills including the ability to write clearly and concisely. Computer skills: Proficiency in MS Office 2010, which is the IAEA standard (Word, Excel, Outlook, PowerPoint) and ability to use databases.

Education, Experience and Language Skills

Completed secondary education. Formal training in accounting an asset. A minimum of four years of relevant experience in finance or accounting, some of which in an international organization. Hands on experience with the use of the financial module of an Enterprise Resource Planning system (ERP). Knowledge of Oracle is an advantage. English Language Test (Level 2) and English Typing Test (Level 2) to IAEA standard. Good command of written and spoken English. Knowledge of another official IAEA language (i.e. Arabic, Chinese, French, Russian, Spanish) an advantage.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €36 261 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance.

How to Apply

Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online athttp://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only.Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.