Information Management Officer P-3

This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Iraq (duty station to be confirmed). The Information Management Officer reports to the Information Management Officer, P4.

RESPONSIBILITIES:

Within delegated authority, the Information Management Officer will be responsible for the following duties:

• Manage information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies.

• Determine the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making.

• Support strategic and operational decision making by processing and analysing data and information and presenting it in the format most useful for analysis (e.g. reports, maps).

• Develop a client oriented approach with all relevant stakeholders to help identify their priority information requirements.

• Design and implement a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps).

• Provide training to OCHA staff on OCHA's information systems and standards. Undertake data preparedness activities in support of OCHA's response preparedness and contingency planning efforts.

• Establish and maintain an information network at the national level to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee.

• If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.).

• Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.

• If required, manage OCHA staff working directly on information management and information technology activities.

• In collaboration with the Information Services Section and the Field Information Services Unit, apply global information management standards, policies and procedures to guide related activities within the OCHA Office and/or HIC. • Any other duties as may be requested by the OCHA Head of Office .

COMPETENCIES

PROFESSIONALISM: Knowledge of the use of information management in humanitarian emergency, crisis management or disaster management contexts; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

QUALIFICATIONS

Experience:A minimum of five (5) years of progressively responsible professional experience in information management, geographic information science, information analysis, or a related field is required. A minimum of two (2) years of experience in managing information in a crisis, conflict, disaster management, emergency management, humanitarian emergency or recovery context, or related area is required. Experience with Geographic Information Systems is desirable. Field experience working with a humanitarian organization is desirable. Experience with the United Nations Common system is desirable.

Education:Advanced university degree (Master’s degree or equivalent) archival, information science, information systems, social science, engineering, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced degree.

Languages:English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Arabic is desirable.

How to apply:

The position is intended to fill functions of short-term duration This temporary position is for an initial period until 31 December 2014 with a possibility of extension. All posts are subject to availability of funds.

Please state your full name and the temporary job opening notice number OCHA/G/81/2014 as the subject in your e-mail application and send one email application for every temporary job opening announcement. Documents should be saved as pdf file, with the title formatted as follows: FAMILY NAMEgiven name Doc-t type.pdf. For example: GREY_Joe _PHP.pdf.

All applicants are requested to submit a completed personal history profile (PHP) to ochacrdstaffing@un.orgwith a copy to ochavacancies@un.org. Please indicate the temporary job opening number OCHA/G/81/2014 in the Subject of your e-mail.

Note that applications to United Nations Secretariat positions can be generated in the new Inspira recruitment system. We encourage you to create an electronic personal history profile and to apply to these and other positions for which you are interested and qualified at http://inspira.un.org

Note that applicants’ eligibility cannot be fully assessed if the personal history profile is not properly completed. Applications received after the deadline will not be accepted.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her; in this context, all staff members are expected to move periodically to new functions in their careers In accordance with established rules and procedures.

"The United Nations does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees). Also, the United Nations does not concern itself with information on bank accounts."