General Team Assistant Solidaridad Network Secretariat

General Team Assistant Solidaridad Network Secretariat

Solidaridad is an international network organization of ten Regional Expertise Centres, located in Europe, North America, Latin America, Africa and Asia, dedicated to promoting responsible production to cover the needs of the growing world population and to provide the world with an alternative to fossil fuels like oil and gas. Solidaridad envisions a world in which all we produce and all we consume, can sustain us while respecting the planet, each other and the next generations. We bring together supply chain actors and engage them in innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all (read more at: www.solidaridadnetwork.org).

The Solidaridad Network Secretariat works in support of the ten Solidaridad Regional Expertise Centres (RECs). The main responsibilities of the secretariat are the coordination of network, policy and programme related developments, communication, financial management, quality management and PME, next to serving as a secretariat in support of the Executive Board of Directors (EBoD), the Continental Supervisory Boards and the International Supervisory Board. The Solidaridad Network Secretariat team is headed by the Executive Director (ED) of the network and furthermore consists of a Personal Assistant to the ED, a Network Controller, a Planning, Monitoring and Evaluation (PME) Coordinator, an Online Project Manager and a Chief Editor/Webmaster for international communications.

The Solidaridad Network Secretariat is looking for a highly qualified, bilingual:

Team Secretary / Team Assistant
(32 hours a week)

We are looking for an experienced, professional, self-directed native level English and Dutch speaking colleague with excellent communication, secretarial and organizational skills, who functions as an independent, fully-fledged member of the Solidaridad Network Secretariat team.

As part of the Solidaridad Network Secretariat team, the Team Secretary will be responsible for a myriad of different level secretarial and other supporting tasks in a dynamic international environment.

Tasks and Responsibilities

As receptionist:

• You are the central entry point of the organization and as such answer incoming phone calls and emails and receive guests;

As team secretary:

You provide general secretarial and administrative support to the Executive Director and the other members of the Network Secretariat team by:

• preparing, handling and filing correspondence (in Dutch and English)
• scheduling appointments, meetings and conference calls
• making travel arrangements and taking care of visa applications
• setting up and managing the Customer Relationship Management (CRM) system
• providing first-line general ICT/systems related support to the regional offices
• preparing and handling contracts and payment requests
• managing the archive (physical and digital) and filing relevant documents

As team assistant:

You provide high level support to the team members by:

• translating or revising texts (English – Dutch, Dutch English)
• taking over specific delegated tasks of the team members where needed and possible

Required Skills / Eligibility
• Excellent interpersonal and written communication skills
• Flexible, self-directed and with the ability to multitask, with limited supervision
• Ability to prioritize and work under pressure
• Strong work ethic and a high level of professional conduct
• Good at problem solving, planning and organizing
• Bi-lingual Dutch and English speaker; Spanish is a preference
• Excellent and up–to-date skills with MS office and the ability to (learn to) work with other programs and software systems
• Working permit for the Netherlands

What do we offer:
• A competitive NGO salary (BBRA scale 9)
• High flexibility and space to operate independently
• A dynamic international work environment
• A small motivated and enthusiastic team

Interested? Send your CV and English motivation letter before the 1st of August, 2014 to vacatures@solidaridad.nl, mentioning “Receptionist/Team Secretary Solidaridad Network Secretariat” in the subject line. Job interviews will take place in the second week of August.

Acquisition is not appreciated
Posting on other websites only when approved by Solidaridad