Sunday, September 28, 2014

Receptionist / Office Administration Assistant

Sandvik Mining is looking for
Receptionist & Office Admin Assistant
Location: Bangalore, India
The Role:
The role of the job is to perform Office Receptionist job, managing Security & House-keeping staff, Assisting Manager in the Office Administration, Auditing, Vendor invoice processing & follow up of payouts.
Job Responsibilities:
  • As a Receptionist attend all calls, manage Security & housekeeping staff, correspond with their respective agencies time to time
  • Manage coffee machine with proper consumables in place along with regular maintenance
  • Vendor invoices processing & follow up of payouts
  • Raise PR/PO & follow up with vendors
  • Assist Office Manager in the office Administration activities
  • Assist Office Manager while undergoing office Audits by internal / external agencies as per Shops & Establishment act.
  • Hotel bookings for Guests
  • Sending new joinees documents to HR-Pune
  • Housekeeping & Stationaries stock Maintenance
  • Maintain Attendance register of both employees & outsource & also maintain Leave register for employees & leave details of outsource
  • To assist Manager Bangalore Design Center (Head of Bangalore Design Center)
  • Various other tasks as needed.
Your Profile:
  • 3-4 years of experience in Office environment with office Administration experience
  • Bachelor's degree in Commerce or Arts or equivalent
Key Required Competencies:
  • Good English communication skills
  • Smiling Face all the time
  • Good skill in handling Security & housekeeping staff
  • Good at Soft skills, as he/she will be the front face of Bangalore Design Center.
Job Reference No:333719
Application close on: October 3rd,2014
Sandvik Mining
Sandvik Mining is a business area within the Sandvik Group and a leading global supplier of equipment and tools, service and technical solutions for the mining industry. The offering covers rock drilling, rock cutting, rock crushing, loading and hauling and materials handling. In 2012 sales amounted to about 37,800 MSEK, with approximately 14,000 employees.
Read more about Sandvik at www.sandvik.com
Deadline: 03 Oct 2014
Job ID: 333719
Apply for this job

Policy Officer

UKREP - United Kingdom Permanent Representation to the European Union

Brussels, Belgium


The UK Representation to the EU is looking for a capable and highly motivated policy officer to work in the Political Section on a range of high priority issues.
The successful applicant will lead on a range of political, staffing and corporate issues, giving them a unique insight into UK policy formulation, our human resource strategy, and the internal workings of one of the UK’s biggest and most high profile diplomatic missions.
It is a challenging job at the heart of the UK Representation so the successful applicant will need to prove that they have good judgement, a solid track record in delivering results and that they are, above all, a genuine team player. A sound understanding of the EU Institutions and previous policy experience would be an asset.

Responsibilities:

  • The successful applicant will have be the desk-level lead for Inter-institutional relations, working with the First Secretary Political, the Legal Team and others in UKRep, as well as contacts across the Institutions and other PermReps, to inform and advise the policy makers in London, and build support for UK positions and ideas. He or she will need to be able to work across the full range of Inter-Institutional issues, but can expect to have a particular focus on the Council and the European Council;
  • The jobholder will also work to deliver increased UKREP support on British secondees to the EU institutions: collaborating with the Central EU staffing unit to increase the number of secondees, but also the support we offer to them. Working with two more junior UKREP colleagues’ (both of which you will manage, and both of which will also be new in post), and with the EU central staffing unit, you will need to drive forward various improvements to our existing practices and procedures, and to monitor progress over time. You will be responsible for handling and escalating as appropriate any particularly difficult or sensitive cases that might arise, and will be the main point of contact in UKRep for staffing in the External Action Service;
  • The third aspect of this job is a “corporate” one as the jobholder will need to act as the Secretary to UKRep Strategic Management Board and the Business Board, where the Ambassadors and senior staff take the important decisions about how UKRep is run. This will involve preparing agendas, producing minutes and assisting in the timely implementation of decisions taken by the Board. It will also mean assisting the Senior Management team on internal corporate processes and projects, and delivering UKRep's internal communications strategy;
  • The jobholder will directly line-manage two A2L members of the Political section.

Essential skills & competences:

Essential on arrival:
  • An understanding of the EU’s Institutional set-up;
  • Excellent communications skills including the ability to write at pace to a high standard;
  • Proven ability to work in a team;
  • Strong networking skills;
  • Fluent command of English.

Able to demonstrate abilities in the following key competency areas:

Competence 1: Seeing the Big Picture
Competence 2: Delivering at Pace
Competence 3: Making Effective Decisions
Competence 4: Leading and Communicating

Desirable skills:

  • Experience working in or with the EU Institutions and previous experience of policy work;
  • Good French language skills.
The successful applicant will have the Opportunity to attend full range of UKREP training courses and other FCO training courses as required. There will also be considerable “on the job training”.
This is a demanding policy job for an ambitious and highly motivated individual with a keen interest in the EU. The successful applicant will work at the heart of one of the largest Perm Reps in Brussels, with a unique insight into the full range of political, staffing and corporate work undertaken there. He or she will be expected to get up to speed quickly in a range of areas, working to build a wide network of contact. There will be plenty of exposure to senior staff and lots of opportunity to learn on the job. In short this will be an excellent springboard for a wide range of jobs in Brussels, as well as back in the UK system.
This position will be filled on a fixed term contract.
Taxable gross monthly salary: € 3444.87
Applicants must be legally entitled to work in Belgium at the point of application.
Applications with a full CV and cover letter in English outlining how you meet the essential and desirable skills and competencies should be sent to the Recruitment Officer, Corporate Services Benelux, British Embassy, Avenue d’Auderghem 10 B-1040 Brussels or brussels.recruitment@fco.gov.uk by 4pm on Monday 06 October 2014. If applying by email, you should include your full name in the message title and your email and attachments must not exceed 300kB in size. We expect to hold interviews soon after the closing date with a view to the successful applicant starting work as soon as possible subject to security clearance and administrative processes.
Please note that, due to the large volume of applications that we receive; only applicants selected for interview will be contacted.
“The UK Representation to the EU is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.”
“Staff recruited locally by the UK Representation to the EU in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.”

SNE Support Officer

UKREP - United Kingdom Permanent Representation to the European Union

Brussels, Belgium


The UK Representation to the EU is looking for an EU Secondee Support Officer, to act as the main point of contact for all British Seconded National Experts and trainees to the EU institutions.
This role would suit an individual with excellent organisation skills. The successful applicant will have a track record in delivering a good customer service. They will be a strong team player who enjoys meeting new people and creating a network of contacts to work with and through.

Responsibilities:

The job holder will work closely with UKREP, FCO and Cabinet office EU staffing teams, and act as the main UKREP contact point for the 150 UK secondees to the EU institutions.
They will be responsible for delivering a top notch service to the UK’s EU secondees (but current and potential), including:
  • Advertising EU secondee openings so as to reach as wide an audience as possible;
  • Processing applications and assisting with selecting/placement of candidates as required;
  • Managing the administrative procedures to formalise secondments in a timely and efficient manner;
  • Acting as a first point of call and keeping in regular contact with our EU secondee community (through a wide range of methods including events, management of SNE buddy system, regular updates on political or corporate developments etc );
  • Ensuring that SNEs have access to – and make the most of - learning and development opportunities open to them;
  • Developing good working relations with DG HR and opposite numbers from other Member States;
  • Keeping files up to date so that information can be easily accessed when needed;
  • Other administrative and general support for the EU Central Staffing Unit and the UKRep Political and Staffing team as required, including helping to organise visits and to cover for other team members during absences.
The job holder will also support the Corporate Services team as business needs require, including:
  • Responsibility for delivery of practical support to British Seconded National Experts (SNEs) posted to the EU Institutions;
  • Liaison with the various Brussels communes concerning registration of SNEs;
  • Accompanying new arrivals to the commune and assisting them with their registration;
  • Assisting SNEs with their healthcare registration;
  • Advising SNEs on how to approach / where to look for advice on any issues raised;
  • Providing general office and administrative support to the Team which supports UK-based staff, including information management and record keeping.

Essential skills & competences:

Essential on arrival:
  • Proven excellent organisational ability;
  • Strong track record in delivering customer service;
  • High quality communications skills and good at working with and through other stakeholders;
  • Proven ability to work in a team and handle sometimes sensitive personal data;
  • Fluent command of English and French (both oral and written).

Able to demonstrate abilities in the following key competency areas:

Competence 1: Collaborating and Partnering
Competence 2: Changing and Improving
Competence 3: Making Effective Decisions
Competence 4: Delivering a Quality Service

Desirable skills:

  • Knowledge of the EU institutions and awareness of their internal staffing rules and procedures would be highly desirable.
The successful applicant will have the opportunity to attend the full range of UKREP excellence training courses.
This is a full-time post but we would be open to considering suggestions for flexible working. This position will be filled on a fixed term contract.
Taxable gross monthly salary: € 2286.10
Applicants must be legally entitled to work in Belgium at the point of application.
Applications with a full CV and cover letter in English outlining how you meet the essential and desirable skills and competencies should be sent to the Recruitment Officer, Corporate Services Benelux, British Embassy, Avenue d’Auderghem 10 B-1040 Brussels or brussels.recruitment@fco.gov.uk by 4pm on Monday 06 October 2014. If applying by email, you should include your full name in the message title and your email and attachments must not exceed 300kB in size. We expect to hold interviews soon after the closing date with a view to the successful applicant starting work as soon as possible subject to security clearance and administrative processes.
Please note that, due to the large volume of applications that we receive; only applicants selected for interview will be contacted.
“The UK Representation to the EU is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.”
“Staff recruited locally by the UK Representation to the EU in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.”

Corporate and Staffing Officer

UKREP - United Kingdom Permanent Representation to the European Union

Brussels, Belgium


The UK Permanent Representation is looking for an Corporate and Staffing Support Officer to provide administrative support to UKREP’s Deputy Head of Mission practical support to UK secondees to the EU institutions.
This is an excellent opportunity for a confident and outgoing individual who likes working in a team, and meeting and helping new people. You will enjoy a unique insight into how the Permanent Representation works, from the day to day running to the corporate oversight and decisions of the Ambassador and senior management teams. And you will play a key role in helping civil servants coming from the UK to find their feet in Brussels and settle into their new lives.
The nature of this job means that you will need to work closely with two teams, and develop contacts across the Permanent Representation.

Responsibilities:

The job holder will provide UKREP’s Deputy Head of Mission with varied support on corporate issues as business needs require, including:
  • Internal communications: Responsibility for managing UKREP’s intranet site, people directory and e-filing systems;
  • Liaising with senior management to ensure robust succession planning of staff and delivery of good quality staff induction procedures;
  • Organisation of UKREP events;
  • Co-ordination of UKREP Learning and Development programme for staff;
  • Other administrative and general support for the rest of the Political and Staffing team as required, including helping to organise visits and to cover for other team members during absences.
The job holder will also support the Corporate Services team as business needs require, including:
  • Responsibility for delivery of practical support to British Seconded National Experts (SNEs) posted to the EU Institutions;
  • Liaison with the various Brussels communes concerning registration of SNEs;
  • Accompanying new arrivals to the commune and assisting them with their registration;
  • Assisting SNEs with their healthcare registration;
  • Advising SNEs on how to approach/where to look for advice on any issues raised;
  • Providing general office and administrative support to the Team which supports UK-based staff, including information management and record keeping.

Essential skills & competences:

Essential on arrival:
  • Excellent organisational skills;
  • Good IT skills;
  • Flexibility and discretion;
  • Fluent command of English and French (both oral and written).

Able to demonstrate abilities in the following key competency areas:

Competence 1: Collaborating and Partnering
Competence 2: Delivering at Pace
Competence 3: Making Effective Decisions
Competence 4: Delivering a Quality Service

Desirable skills:

  • Excellent/good spoken and written Flemish would be highly desirable;
  • A driving licence would be helpful.
The successful applicant will have the opportunity to attend the full range of UKREP excellence training courses.
This position will be filled on a fixed term contract.
Taxable gross monthly salary: € 2286.10
Applicants must be legally entitled to work in Belgium at the point of application.
Applications with a full CV and cover letter in English outlining how you meet the essential and desirable skills and competencies should be sent to the Recruitment Officer, Corporate Services Benelux, British Embassy, Avenue d’Auderghem 10 B-1040 Brussels or brussels.recruitment@fco.gov.uk by 4pm on Monday 06 October 2014. If applying by email, you should include your full name in the message title and your email and attachments must not exceed 300kB in size. We expect to hold interviews soon after the closing date with a view to the successful applicant starting work as soon as possible subject to security clearance and administrative processes.
Please note that, due to the large volume of applications that we receive; only applicants selected for interview will be contacted.
“The UK Representation to the EU is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.”
“Staff recruited locally by the UK Representation to the EU in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.”

Senior Manager/in für den Bereich European Affairs

Deutsche Telekom

Brussels, Belgium


Deutsche Telekom sucht für Brüssel Senior Manager/in für den Bereich European Affairs.

Ihr Aufgabenbereich

Der Bereich European Affairs entwickelt Strategien und vertritt die Konzerninteressen im Bereich der europäischen und internationalen Wirtschafts- und Regulierungspolitik. Dies schließt die Interessenvertretung bei europäischen Institutionen und internationalen Organisationen und Verbänden ein. 

Wir beobachten, bewerten und informieren über Entwicklungen, koordinieren und erarbeiten in Abstimmung mit den Konzerneinheiten Positionen und vertreten die Konzerninteressen in Fragen der europäischen und internationalen Ordnungs- und Regulierungspolitik. Wir unterstützen darüber hinaus Vorstand und Management der Telekom-Gruppe in Bezug auf die internationale politische Interessenvertretung.

Ihre Aufgabe

Als Senior Experte (m/w) im Bereich European Affairs mit dem Einsatzort Brüssel
  • pflegen Sie intensive Kontakte in den EU-Institutionen;
  • analysieren Sie die Aktivitäten der EU mit Blick auf Geschäftsvorhaben der Deutschen Telekom und begleiten entsprechende Projekte des Konzerns;
  • entwickeln und bündeln Sie ordnungspolitische Positionen des Konzerns;
  • bereiten Sie Entscheidungsvorlagen und Kommunikationskonzepte vor;
  • bereiten Sie Top-Level-Gespräche der Vorstände der Telekom-Gruppe inhaltlich vor und nach;
  • vertreten Sie übergeordnete Konzerninteressen in europäischen Verbänden und Gremien.

Ihr Profil

Für diese anspruchsvollen und komplexen Aufgaben qualifizieren Sie nicht nur Ihre exzellente juristische oder wirtschaftswissenschaftliche Ausbildung und Ihre Kenntnisse des europäischen Ordnungsrahmens für Telekommunikationsdienste, sondern auch Ihr Auftreten, Ihre Flexibilität, Ihr Durchsetzungsvermögen, Ihre hohe Verantwortungs- und Leistungsbereitschaft, Ihre Belastbarkeit und Ihr ausgeprägter Teamgeist. Neben Ihrem verhandlungssicheren Deutsch und Englisch in Wort und Schrift verfügen Sie idealerweise über weitere Sprachkenntnisse und über berufliche Auslandserfahrung und/oder über einen Studienabschluss an einer ausländischen Hochschule (z. B. LL.M., M. A., MBA).

Ihre Chance

Sind Sie neugierig geworden? 
Passen unsere Aufgaben- und Profilbeschreibung zu Ihnen? Dann ist dies Ihre Chance! Als Arbeitgeber haben wir viel zu bieten: Im Business, im Team und bei Leistungen für unsere Mitarbeiter. Senden Sie bitte mit Ihrer Bewerbung auch Ihren gewünschten Eintrittstermin. 

Zusatzinformationen

Wir benötigen folgende Unterlagen:
  • Bewerbungsschreiben;
  • Lebenslauf;
  • Beurteilung(en)/Zeugnisse.
Bitte schicken Sie Ihre Bewerbung an: claudia.fritsch@telekom.de.

Legal/Procurement Officer

GSA - European GNSS Agency (Global Navigation Satellite Systems Agency)

Prague, Czech Republic


The European Global Navigation Satellite Systems Agency (GSA) has set up a selection procedure that aims to establish a reserve list (five-year contract with the possibility of a renewal for a fixed period and a further renewal for an indefinite period on the conditions set out in the Staff Regulations and in the Conditions of Employment for Other Servants) for Legal/Procurement Officer (Vacancy Reference Number: GSA/2014/340).
Date of Publication: 25/09/2014
Deadline for applications: 23/10/2014 23:59 hours (CET)
Type of Contract: Temporary Agent
Place of employment: Prague (Czech Republic)
Grade/Function Group: AD7
Contract Duration: 5 years with possibility of renewal
Monthly basic salary1:
€ 5.612,65 (less than 9 years’ work experience after degree)
€ 5.848,50 (more than 9 years’ work experience after degree)
Organisational Department: Legal and Procurement Department
Reporting To: Head of Department
Possible reserve list valid until: 31/12/2015
Desired Start Date: As soon as possible
Level of security clearance2: SECRET UE

THE LEGAL AND PROCUREMENT DEPARTMENT

The Legal/Procurement Officer will be part of the legal, contracts and procurement team and will report to the Head of Legal and Procurement Department based in Prague.
The Legal and Procurement Department shall proactively contribute to the fulfilment of the GSA’s mission, particularly regarding all matters related to the management of the GSA's legal and institutional matters as well as contracts and grants management.
Amongst other tasks the Legal and Procurement Department shall ensure the following:
  • Provision of legal advice to other departments, to the Executive Director of the GSA and to the Chair of the GSA Administrative Board;
  • Coordination and implementation of the contracts and grants management;
  • Management of procurement processes;
  • Managing the secretariat of the GSA Administrative Board;
  • Interface with the European Commission, other stakeholders or agencies on institutional relations, governance and legal framework;
  • Drafting of templates, guidelines, internal rules, implementing rules, procedures or decisions with the support by the other departments concerned;
  • Coordination of the drafting of legal framework documents of the GSA;
  • Providing advice and support on policies of the GSA;
  • Providing advice on decision making and ensuring the legality of decision making;
  • Legal research on topics related to GSA's activities and GSA's legal framework;
  • Steering of external legal service providers.

TASKS AND RESPONSIBILITIES

The Legal/Procurement Officer (depending on his/her main area of competence*) will be in charge of supporting the Agency in substantially all the tasks of the Legal and Procurement Department as identified above, and in particular of handling a broad range of legal tasks pertaining to both administrative/support and operational/technical activities of the Agency and/or handling procurements, contract management and grants.
The Legal/Procurement* Officer’s tasks and responsibilities shall in principle include (without limitation):
1. Legal Advice
  • Providing legal advice in support of human resources, finance, IT and logistics, communications activities, as well as on operations of the Agency including Galileo and EGNOS exploitation, security, market development;
  • Advising on the regulatory framework of the Agency, as well as supporting relations with stakeholders such as EU institutions, agencies, other organisations;
  •  Providing support in the management of the Administrative Board;
  • Providing expert advice on procurement and grants.
2. Management of Calls for tenders
  • Drafting, advising on or helping coordinating calls for tenders for both administrative and operational procurements in line with standard best practices;
  • Managing calls for tenders (e.g. publication, organisation of and assistance to evaluation boards, selection process, contract award and signature);
  • Interfacing with relevant stakeholders, including project officers, finance department, economic operators, auditors.
3. Contract management
  • Following up on contract implementation and performance;
  • Assisting project officers with issues in contract lifecycle.
4. Coordination support
  • Providing as the case may be and upon request support in coordinating specific areas, practices or projects, leading teams;
  • Handling high-level planning, budgeting, organisational and/or reporting tasks;
  • Taking up responsibilities in high-level document management;
  • Interfacing directly with high-level management;
  • Assisting on management of external support or advisers.
*Within this vacancy, a Legal Officer shall be able to take responsibilities identified under at least 1-3-4 above; Procurement Officer, under at least 2-3-4 above.

PROFESSIONAL QUALIFICATIONS AND OTHER REQUIREMENTS

A. ELIGIBILITY CRITERIA
The selection procedure is open to applicants who satisfy the following eligibility criteria, on the closing date for application:
1. A level of education which corresponds to completed university studies3 attested by a diploma when the normal period of university education is four years or more,
OR
A level of education which corresponds to completed university studies attested by a diploma and at least one year of appropriate professional experience when the normal period of university education is three years;
2. In addition to the above,appropriate professional experienceof at least six years;
3. Be a national of a Member State of the European Union or Norway;
4. Be entitled to his or her full rights as citizen;
5. Have fulfilled any obligations imposed by the applicable laws concerning military service;
6. Meet the character requirements for the duties involved5;
7. Have a thorough knowledge of one of the languages of the European Union6 and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of his/her duties7; and
8. Be physically fit to perform the duties linked to the post8.
B. SELECTION CRITERIA
All eligible applications, according to the afore-mentioned criteria (part A), will be assessed against the requirements listed below.
Please note that non-compliance with at least one of the Essential requirements (B.1) will result in the exclusion of the candidate from the selection process.
Advantageous requirements (B.2) constitute additional assets and will not result in exclusion, if not fulfilled.
1) Essential qualifications and experience
i. University degree in Law for Legal Officer or another relevant field for Procurement Officer;
ii. Experience of at least three years in legal practice (for Legal Officer) or public procurement practice (for Procurement Officer);
iii. Very good knowledge (by training or experience) of the EU institutional and regulatory framework, including in particular Financial Regulation and its Rules of Application as well as EU procurement and/or contracts/grants management;
iv. Excellent drafting skills and experience in drafting and negotiating contracts, producing procurement and contracts-related opinions;
v. Proven substantial experience in at least two of the five fields specified under paragraph 4 of Tasks and Responsibilities above –Coordination Support;
vi. Proven experience in using electronic office equipment (word processing, spread sheets, email, internet, etc.); and
vii. Excellent command of both written and spoken English.
2) Advantageous qualifications and experience
viii. Experience/background in EGNOS/Galileo programmes and/or security-driven public infrastructure and/or services programmes and/or high-technology and high-value procurement and contracts;
ix. Experience in EU institutions; for Legal Officer experience in providing legal advice within EU institutions or bodies, knowledge of staff regulations etc.; for Procurement Officer experience in practising EU public procurement within EU institutions or bodies;
x. Proven substantial experience in more than two of the five fields specified under paragraph 4 of Tasks and Responsibilities above –Coordination Support.
3) Behavioural competences
xi. Motivation;
xii. High customer service mindedness;
xiii. Sense of confidentiality and perfect professional integrity;
xiv. Sense of proactive initiative and team spirit;
xv. Stress management & flexibility;
xvi. Prioritising and organising;
xvii. Delivering quality and results – hard working approach and attention to detail, commitment to excellence; and
xviii. Excellent interpersonal and communication skills.

SELECTION PROCEDURE

The selection procedure includes the following steps:
  • After registration, each application will be checked in order to verify that it meets the eligibility criteria;
  • All eligible applications will be evaluated by a Selection Board based on the selection criteria defined in this vacancy notice;
  • The best-qualified candidates, those who obtained the highest number of points within the evaluation, will be short-listed for an interview. The minimum threshold is 65% of the total points;
  • During the interview, the Selection Board will examine each candidate’s profile and will assess their relevancy for this post. In order to support the evaluation via interview, shortlisted candidates may be required to undergo written tests relevant to the job content (the minimum threshold for this test is 50% of the total points allocated for it) and to complete part of the process in their second EU language;
  • Candidates will be requested to bring with them on the day of the interview photocopies of all the supporting documents for their educational qualifications and employment necessary to prove that they meet the eligibility criteria. GSA has the right to disqualify applicants who fails to submit all the required documents;
  • As a result of the interviews, the Selection Board will recommend the most suitable candidate(s) for this post to be placed on a reserve list. The minimum threshold to be placed on the reserve list is 65% of the total points. This list may also be used for recruitment of a similar post depending on the Agency’s needs. Inclusion on the reserve list does not guarantee recruitment;
  • The reserve list will be presented to the Appointing Authority who may decide to convene a second interview and ultimately will appoint the successful candidate to the post.
Indicative date for the interview and written test9: October/November 2014
Candidates are strictly forbidden to make any contact with the Selection Board members, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

APPLICATION PROCEDURE

For applications to be considered valid, candidates must submit an email to jobs@gsa.europa.eu with a subject line of ‘SURNAME_Name_Vacancy Reference Number’ and which contains the Agency’s approved application form (Download it here: http://www.gsa.europa.eu/gsa/job-opportunities).
This form must be:
  • Completed in English;
  • Fully completed, pointing out the professional experience relevant to this position (incl. calculation of years, months);
  • Printed, signed and clearly scanned in (in one single document);
  • Named as follows: SURNAME_Name_Vacancy Ref. number (e.g. SPENCER_Marc_GSA.2012.123);
  • In Microsoft Word or Adobe Acrobat (pdf) format;
  • The application shall be accompanied by a scanned ID card and/or passport, and a copy of a diploma giving access to the grade/function group bearing a date of issue.
The application will be rejected if it is not duly completed, if it is not signed by hand or if it is not provided in the prescribed format.
Further supporting documents showing evidence of the information given in the application will be requested at a later stage.
No documents will be sent back to candidates.
Applications must be sent to “jobs@gsa.europa.eu” and received by the deadline listed on page 01 of this vacancy notice at the latest, clearly indicating the vacancy reference number in the subject line.
Applications sent after the deadline will not be considered.
Candidates are reminded not to wait until the final days before the closing date of applications’ submissions. The Agency cannot be held responsible for any last-minute malfunction due to any overflow of the mailbox.

APPEAL PROCEDURE

If a candidate considers that he/she has been adversely affected by a particular decision, he/she can:
  • lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities, at the following address:
European GNSS Agency (GSA)
Human Resources Department
Janovského 438/2
170 00 Prague 7
Czech Republic
The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts to run from the time the candidate is notified of the action adversely affecting him/her.
  • submit a judicial appeal under Article 270 of the Treaty on the Functioning of the EU (ex Art. 236 of the EC Treaty) and Article 91 of the Staff Regulations of Officials of the European Communities to the:
European Union Civil Service Tribunal
Boulevard Konrad Adenauer
Luxembourg 2925
LUXEMBOURG
For details of how to submit an appeal, please consult the website of the European Union Civil Service Tribunal:http://curia.europa.eu/jcms/jcms/Jo1_6308/. The time limits for initiating this type of procedure (see Staff Regulations as amended by Council Regulation (EC) No 723/2004 of 22 March 2004, published in Official Journal of the European Union L 124 of 27 April 2004 — http://eur-lex.europa.eu) start to run from the time you become aware of the act allegedly prejudicing your interests.
  • make a complaint to the European Ombudsman:
European Ombudsman
1 avenue du Président Robert Schuman
CS 30403
67001 Strasbourg Cedex
FRANCE
http://www.ombudsman.europa.eu
Please note that complaints made to the Ombudsman have no suspensive effect on the period laid down in Articles 90(2) and 91 of the Staff Regulations for lodging complaints or for submitting appeals to the Civil Service Tribunal under Article 270 of the Treaty on the Functioning of the EU (ex Art. 236 TEC). Please note also that, under Article 2(4) of the general conditions governing the performance of the Ombudsman's duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to the institutions and bodies concerned.

SUMMARY OF CONDITIONS OF EMPLOYMENT

1. Salaries are exempt from national tax; instead a Community tax at source is paid;
2. Annual leave entitlement of two days per calendar month plus additional days for the grade, for the distance from the place of origin and an average of 16 GSA public holidays per year;
3. General and applicable technical training plus professional development opportunities;
4. EU Pension Scheme (after 10 years of service);
5. EU Joint Sickness and Insurance Scheme, accident and occupational disease insurance coverage, unemployment and invalidity allowance and travel insurance.
Depending on the individual family situation and the place of origin, staff members may be in addition entitled to:
1. An expatriation or foreign residence allowance;
2. A household allowance;
3. A dependent child allowance;
4. An education allowance;
5. An installation allowance and reimbursement of removal costs;
6. An initial temporary daily subsistence allowance;
7. Other benefits as provided by the Agency and the hosting country.
For further information on working conditions of temporary staff please refer to the Conditions of Employment of Other Servants (CEOS):

COMMITMENT

Declaration of commitment to serve the public interest independently:
The jobholder will be required to make a declaration of commitment to act independently in the public interest and to make a declaration in relation to any interest that might be considered prejudicial to his/her independence.
The jobholder will be required to carry out his/her duties and conduct him/herself solely with the interests of the European Union in mind; he/she shall neither seek nor take instruction from any government, authority, organisation or person outside his/her institution. He/she shall carry out the duties assigned with objectivity, impartiality and loyalty to the European Union.
Commitment to promote equal opportunities:
The Agency is an equal opportunities employer and strongly encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or other family situation.

DATA PROTECTION

The personal information GSA requests from candidates will be processed in line with Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.
The purpose of processing personal data which candidates submit is to manage applications in view of possible pre-selection and recruitment at GSA. All personal data collected will only be used for this purpose and will in no case be transmitted to any third party. Any data provided will be treated in the strictest confidence and with high standards of security.
Applicants’ documents will only be kept for as long as it is mandatory to fulfil the requirements of existing auditing/control procedures applicable to GSA.
Applicants have a right to access their data. They have a right to update or correct at any time their identification data. On the other hand, data demonstrating compliance with the eligibility and selection criteria may not be updated or corrected after the closing date for the respective selection procedure.
Applicants are entitled to have recourse at any time to the European Data Protection Supervisor (http://www.edps.europa.euEDPS@edps.europa.eu) if they consider that their rights under Regulation (EC) No 45/2001 have been infringed as a result of the processing of their personal data by the GSA.

1 Please note that salaries are adjusted based upon a correction coefficient as calculated by the Commission [Currently, the weightings are: 100% (BE), 80% (CZ), 117,4% (FR), 139,2% (UK)].
2 The successful candidate must hold a valid personnel security clearance at the above defined EU level or be able and willing to apply for a security clearance immediately after the contract award. The procedure for obtaining a personnel security clearance shall be initiated on request of the employer only, and not by the individual candidate.
3 Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration.
4 Only appropriate professional experience acquired after achieving the minimum qualification stated in A.1 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in A.1. shall be taken into consideration. Internships will be taken into consideration if they are paid. Professional activities pursued part-time shall be calculated pro rata, on the basis of the percentage of full-time hours worked. A given period may be counted only once.
5 Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record.
6 The languages of the EU are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish, Swedish.
7 Corresponding to level B.2 of the Common European Framework of Reference for languages CEFR.
8 Before a successful candidate can be appointed, s/he will be medically examined by a selected medical service so that the Agency will be satisfied that s/he fulfils the requirement of Article 28(e) of the Staff Regulation of Officials of the European Communities.
9 The date might be modified depending on the availability of the Selection Board members.

Accounts & HR Аssistant (Part-time)

Australian Embassy and Mission to the EU

Brussels, Belgium


The Australian Embassy in Brussels requires an Accounts & HR assistant in a part time support role.

Your role will be to provide accounts, payroll and HR support for a medium sized office (40 staff) that is part of the global Australian government diplomatic network. The position is in the Embassy’s team providing corporate services support to diplomatic and other staff.

The Embassy is looking for a person who:

  • can balance busy and high pressure periods with everyday routine;
  • is confident in communicating information with all levels of an organisation;
  • has a keen eye for detail and who understands the importance of accurate reporting;
  • works well in a team, is motivate, positive and willing to take on any task;
  • has good judgment and appreciates the importance of the confidentiality of sensitive information.

Selection Requirements:

  • Experience in accounts and/or HR support;
  • Experience in the use of financial management and/or payroll systems along with a good working knowledge of Microsoft Excel and Word;
  • Demonstrated ability to set priorities, meet deadlines and achieve results;
  • Good working knowledge of written and spoken English;
  • Knowledge of either French or Dutch.

Desirable (not compulsory):

  • Experience with any of SAP, Kronos Workforce Ready and/or Partena payroll;
  • Knowledge of Belgian employment law requirements.
Monthly salary for this role is EUR2,000 for 25 hours per week part-time (EUR 3,000 equivalent full time rate) plus 1.92mths of the part-time salary in statutory bonuses per annum. 

Candidates should provide a one-page maximum supporting statement, a two-page maximum CV and the name and contact details of two referees. 

The position is part-time (25 hours per week) and the working days and hours can be negotiated. The position commences in mid November. 

Applicants must have the right to work in the EU. Australian citizenship is not/not required.

Applications close at 1700 (Brussels time) on Tuesday 7 October 2014.

Duty statement and candidate information pack can be found athttp://www.belgium.embassy.gov.au/bsls/vacancies.html.

Political Officer (MENA & Global Partnerships), Politics & Communications Team

United Kingdom Joint Delegation to NATO

Brussels, Belgium


A full time position as a Political Officer in the Politics and Communications Team of the UK Joint Delegation to NATO in Brussels has become available.
This is an exciting opportunity to help implement the decisions of the NATO Wales Summit on the future of NATO’s partnerships in the Middle East & North Africa and around the world, representing the UK in committee discussion of these partnerships with Allies and with the partners themselves. You will focus particularly on partnership plans, partnership cooperation activities and other support for those partners.
Working in collaboration with 27 other Allies, partner delegations and NATO’s International Staff, you will manage a high profile portfolio in a fast-paced and demanding political-military environment. You will be expected to brief the Permanent Representative, the Military Representative and other high-level UK civilian and military officials, and report the outcomes of meetings including those at Ambassadorial and Ministerial level. You will also contribute to the Team’s political analysis.
The post-holder will be expected to be flexible as to other duties within the Delegation as needed, particularly in helping with crisis response.
MAIN ROLES
  • Work to deliver UK objectives, and tasking agreed at the Wales Summit, notably on cooperative security and other support to relevant partners;
  • Lead on cooperation with the Mediterranean Dialogue (MD), Istanbul Cooperation Initiative (ICI) & NATO’s Partners across the Globe, as well as other countries in the Middle East and North Africa;
  • Establish and maintain contact with stakeholders in NATO, Allies’ delegations, UK Government departments and the UK’s network of embassies;
  • Represent the UK in working-level discussions of relevant partnerships in NATO’s Partnerships & Collective Security Committee and Military Committee Working Group, negotiating with Allies and partners to help achieve UK objectives;
  • Draft timely, accurate reports of committee meetings, sessions of the North Atlantic Council, Ministerial meetings and other events as necessary;
  • Provide succinct, targeted advice and briefing to the UK Permanent Representative and Military Representative;
  • Contribute to political analysis by the Politics & Communications Team.
SKILLS AND COMPETENCIES REQUIRED
Essential Skills
  • Experience of working with a wide network of contacts demonstrating lobbying and influencing skills;
  • Strong interpersonal and customer focus skills;
  • Ability to grasp complex issues quickly and communicate them simply and effectively;
  • Excellent drafting skills;
  • Demonstrated ability to work in a team and contribute to its outputs;
  • Good organisational skills;
  • Adaptability under pressure;
  • Fluent written and spoken English.
Competencies
  • Leading and Communicating;
  • Collaborating and Partnering;
  • Delivering at Pace;
  • Seeing the big picture.
Desirable
  • Knowledge of NATO and UK Government institutions and procedures;
  • Knowledge of the Middle East and North Africa, and of wider global strategic and security issues;
  • Understanding of written and spoken French and/or Arabic.
OTHER INFORMATION
You will join the Politics & Communications Team in the UK Joint Delegation at NATO Headquarters, a truly international setting where you will work with NATO Allies, partner nations and NATO’s international civilian and military staffs. On site are restaurants, a staff centre and excellent sports facilities.
The UK Delegation invests in its staff, offering competitive skills development, courses and training opportunities to employees.
You will occasionally be required to work extended hours during peak periods, including in the run-up to Ministerial meetings and Summits, and may be required to travel internationally for short periods.
This position will be subject to satisfactory completion of UK security checks, and will be filled on a fixed term contract.
Gross Monthly Salary: € 2,736.57
Applications with a full CV in English and cover letter outlining how you meet the essential skills should be sent to the Recruitment Officer (brussels.recruitment@fco.go.uk), Corporate Services Benelux (CSB), Avenue d’Auderghem 10, 1040 Brussels by close of business on Monday 6 October 2014.
We expect to hold interviews in the week commencing 13 October 2014. Subject to security clearance and administrative processes, the successful applicant will be expected to start at the beginning of January 2015. Only applicants called for interview will be contacted. Applicants must be legally entitled to work in Belgium.
“The UK Delegation to NATO is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.”
“Staff recruited locally by the UK Delegation to NATO in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.”

Leiter/in des Europabüros der Region Stuttgart

Wirtschaftsförderung Region Stuttgart

Brussels, Belgium


Die Region Stuttgart ist einer der wirtschafts- und forschungsstärksten Standorte in Europa. Sie verfügt über eine direkt gewählte Regionalversammlung und ist für Regional- und Verkehrsplanung, Wirtschaftsförderung, Nahverkehr und Tourismus zuständig.
Die Region Stuttgart hat ein Büro in Brüssel, um einerseits regionale Entwicklungen und Interessen in europäische Entscheidungsprozesse einzubringen und andererseits die europäischen und internationalen Aktivitäten des Verbandes Region Stuttgart und der Wirtschaftsförderung Region Stuttgart GmbH zu fördern und zu unterstützen.
Für dieses Büro suchen wir baldmöglichst eine/n Leiter/in des Europabüros der Region Stuttgart.

Aufgabenschwerpunkte

Das Büro in Brüssel ist die zentrale Anlauf- und Servicestelle für den Verband Region Stuttgart und die Wirtschaftsförderung Region Stuttgart GmbH in allen EU-relevanten Sachverhalten. Dazu gehören insbesondere:
  • Recherche und Aufbereitung der für die Region Stuttgart relevanten EU-Gesetzgebung und sonstigen EU-Informationen;
  • Interessenvertretung gegenüber europäischen Institutionen, insbesondere Kommission, Parlament, sowie anderen Einrichtungen;
  • Monitoring von EU-Förderprogrammen und Unterstützung bei der Beantragung von Projekten;
  • Marketing für den attraktiven Lebens-, Wirtschafts- und Forschungsstandort Region Stuttgart;
  • Organisation von Veranstaltungen und Seminaren insbesondere in Brüssel und in der Region Stuttgart;
  • Vertretung der gemeinsamen Interessen der europäischen Metropolregionen.

Bewerberprofil

Für diese Position suchen wir eine kompetente und kontaktstarke Persönlichkeit, die gleichermaßen Sympathie und Verbindlichkeit ausstrahlt. Der Arbeitsalltag verlangt hohe Eigeninitiative, selbstständiges Arbeiten und eine enge Zusammenarbeit mit den Kollegen von Verband und Wirtschaftsförderung in Stuttgart. Verständnis für politische Zusammenhänge und Kenntnisse der Prozesse und Strukturen der EU setzen wir voraus. Berufserfahrung in Brüssel und gute Kenntnisse der Region Stuttgart sind von Vorteil. Als persönliche Qualifikationen erwarten wir einen Hochschulabschluss und sehr gute Sprachkenntnisse mindestens in Englisch und Französisch.
Für weitere Informationen steht Ihnen Frau Stephanie Fleischmann unter 0711 22835-26 oderstephanie.fleischmann@region-stuttgart.de zur Verfügung.
Ihre Bewerbung richten Sie bitte unter Angabe Ihrer Gehaltsvorstellung bis 17.10.2014 an:
Wirtschaftsförderung Region Stuttgart GmbH,Frau Birgit Häbich, Friedrichstraße 10, 70174 Stuttgart,birgit.haebich@region-stuttgart.de.

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